Administrative Assististant Support Professional

•Manages office calendar and related functions for office (i.e., formatting and editing of correspondence, memos, proposals, reports, projects, spreadsheets, newsletters/brochures, monthly invoices, transmittals, presentations, bid tabs, adhering to company standards on specifications, etc.). •Manages various project schedules; orders/maintains inventory of office supplies; maintains printers/scanners; and manages and organizes library materials. •Performs designated administrative tasks (i.e., setup meetings: arranging time, organizing meeting, ordering food, and setting up/clean-up of food and supplies as needed), copying, scanning, filing, archiving, faxing, billing, distribution of project set up form, etc. •Provides excellent customer service (answer telephones for division personnel as requested, as well as screen and direct contractor and client calls or taking clear and concise messages to ensure clients are serviced in the most efficient and professional manner). Knows the whereabouts of department staff enforcing sign out/in procedure, as well as out-of-office assistant and other office etiquette requirements. •Responsible for daily distribution of mail, as well as photocopying and preparing daily correspondence for afternoon mail (regular, Express Mail, Federal Express, UPS). •Serves as a mentor to new hires and junior staff on company standards, templates, policies, and procedures. Introduces staff to team members and answers any questions. Ensures that new hires have appropriate desk setup. •Maintains common office areas; keeps kitchen neat and organized [i.e. countertops, tables, sink and refrigerator], etc. •Serve as a company resource on MS Office suite, and provides guidance to staff as needed. •Performs other like duties as assigned by the company.