New York State
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Studio Assistant/Front Desk Receptionist

Studio Assistant/Front Desk Receptionist

SCAPE Landscape Architecture

Posted By:
SCAPE Landscape Architecture
Date Posted: April 02, 2019
Location:
New York City
Program:
Small Business
Project:
Position Title:
Studio Assistant/Front Desk Receptionist
Job Type:
Administration
Job ID: #886

Description

STUDIO ASSISTANT / FRONT DESK RECEPTIONIST SCAPE is a leading landscape architecture and urban design studio based in New York City. Our work integrates natural cycles and systems into environments across all scales, from the urban pocket-park to the regional ecological plan through built landscapes, planning frameworks, research, books, and installations – with the ultimate goal of connecting people to their immediate environment and creating dynamic and adaptive landscapes of the future. Our studio is looking for a reliable and meticulous Studio Assistant/Front Desk Receptionist. This individual will undertake administrative tasks, and help the office operations and systems run smoothly. The ideal candidate will be a self-starter and will be able to prioritize and work with weekly supervision. Outstanding communication and interpersonal abilities, along with mastery of Microsoft Office (Excel, Word, and Outlook) and Adobe InDesign and basic office management procedures are required. Successful candidates will have a flexible mindset and be positive, self-motivated, trustworthy and dedicated to the mission of SCAPE. We seek an individual with proven experience and aptitude as an office administrator, office assistant, or relevant role who loves to be organized, and who has a logical and systematic approach to challenges.

Essential Functions

Duties: - Coordinate office activities and operations to secure efficiency and compliance to SCAPE policies; - Answer & manage phone calls and welcome clients to the office; - Manage correspondence, sort and send mail and packages, manage FedEx and messengers as needed; - Keep track of office supplies and be pro-active in ordering when necessary; - Coordinate equipment maintenance, such as for photocopier; - Prep for recycling collection (Mon/Thu) and trash (daily); - Assist with keeping kitchen, conference rooms, and storage areas tidy, and breaking down boxes; - Help with archiving older materials and storeroom maintenance, including maintaining list of archived materials in off-site storage unit; - Assist with basic operational tasks and errands as needed. e.g.: ordering lunch for meetings, planning parties and handling drawing set and materials sample deliveries, etc.; - Handle travel bookings and logistics for business travel of SCAPE employees, including flights, rental cars, hotel, and other transportation; - Assist with expense report submission on a monthly basis; - Assist with marketing and media requests as needed; - Maintain and update records and databases with personnel and other data; - Maintain a log of office registrations, and notify of updates as needed; - Assist with managing Executive Calendars Please email all materials to [email protected] Be sure to include “Studio Assistant” in the email subject line.

Qualifications

Bachelor's Degree or higher

Start Date:

Monday, April 15, 2019


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